Understanding the Bidding, Contracting, Procurement and Certification Opportunities
Small Business Taking Action on MBE/WBE/DBE Certification:
How Small Businesses can profit from a qualified designation
What is Certification?
Minority, women business and disadvantaged business enterprise (MBE/WBE/DBE) certifications are available through the State of Kansas by each of the federal, state and local government contracting authorities (Kansas Department of Commerce and Kansas Department of Transportation). Becoming certified can substantially increase the visibility of your small business. Government Agencies, private corporations, prime contractors and school districts look for and utilize certified small business owners.
How can our offices help you?
Defense
• Our offices can help you define differences between Women Business Enterprise/Disadvantaged Business Enterprise/Minority Business Enterprise
• Understanding the Application Process
• Q & A
What to Expect During Certification Process:
- Complete Application
- Submit All Documents
- Review of Documents
- Schedule On Site Visit
- Write Recommendation
- Application Committee Review
- Final Decision
*The entire process may require up to 90 days after receipt of your completed application.
Kansas Statewide Certification Program:
Kansas Department of Commerce - Minority & Women Owned Business
Rhonda F. Harris, Minority & Women - Owned Business Director
Topeka, Kansas 66612 United States
Phone: (785) 296-3425
Fax: (785) 296-3490
TTY: 771
E-mail: rharris@kansascommerce.com
Kansas Department of Transportation
Doria Watson
KDOT - Office of Civil Rights
700 SW Harrison Street, 3rd Floor
Topeka, KS 66603
Phone: (785) 296-7940
http://www.ksdot.org/divadmin/civilrights/
Application Link:
http://www.kansascommerce.com/DocumentView.aspx?DID=562
BIDDING OPPORTUNITIES
Kansas Department of Administration:
Contact: Procurement and Contracts - Chris Howe (785-296-2374)
Website Link: http://www.da.ks.gov/purch/
Shawnee County Purchasing Department:
Contact: Director of Purchasing - Charlene Mischke (785-233-8200 Ext. 4429)
Website Link: www.snco.us
City of Topeka:
Contact: Director – Jay Oyler (785-368-3749)
Website Link: http://www.topeka.org/purchasing/index.shtml
Understanding Hubzones and 8A Programs
SBA 8a Programs
• Rhonda Hardin - (816) 426-4911
• http://www.sba.gov/8abd
Certifies:
• 8a Program
• Small Disadvantaged Businesses
Benefits:
• Competitive Set-Asides restricted to 8a companies
• Sole source set asides
• Automatic qualification for Small Disadvantaged Business Programs
• Entrepreneurial Training
• Mentor-Protégé Program
SBA HubZONE
• Rhonda Hardin - (816) 426-4911
• http://www.sba.gov/8abd
Certifies:
• HuBZone
• Location designated as historic
• Underdeveloped/Utilized
• Chronic under employed (35% of employees must live within a HuBZone)
Benefits:
• Subcontracting opportunities
• SBA - guaranteed surety bonds on construction and service bids
• Sole Source and Competitive set asides
Doing Business with the Federal Government:
1. Must be a classified as a small business (determined by the small business administration):
- Operate in the United States
- Pays Taxes
- Uses American Labor
- Organized For Profit
- Have a Primary North American Industrial Classification System (NAICS) to determine the types of industry and size standards.
2. Obtain a Data Universal Number System (DUNS) – This number is used by federal agencies to certify that you are financially capable of fulfilling your obligations.
- Obtain free of charge – Dun & Bradstreet (http://www.dnb.com/) or 1-866-705-5711.
- You must have a different DUNS Number for each physical location or different address in your company as well as each legal division that may be co-located.
3. Must have a Tax Identification Number (TIN). This number allows federal agency to certify the type of organization submitting an offer (formed legal structure). This is a nine digit number obtain from one of two sources:
- Your Employer Identification Number (EIN) assigned by the IRS.
- Your Social Security Number (SSN) assigned by the Social Security Administration.
4. Register on the Central Contractors Registration (CCR) website.
- To start registration with the CCR, you must have a DUNS Number and TIN Number - https://www.uscontractorregistration.com/
- Once completed you will be issued a Trading Partners Identification Number (TPIN)
- You will also obtain a Marketing Partners Identification Number (MPIN); this number allows you access too many other government sites.
5. Register with the Online Representation s and Certifications Application Program (ORCA). This program allows you to certify your company profile electronically. You will be required to renew your registration annually. (https://orca.bpn.gov/).
- You will need your DUNS Number and MPIN Number to complete.
(TIP: Make sure you keep all required numbers and passwords in a safe place and one where they are easily retrieved).
OTHER PROCUREMENT & CONTRACT RESOURCES:
-Office of Government Contracting (sba.gov)
-Federal Business Opportunities
-Department of Defense
-Heartland Procurement Technical Assistance Center
- Doing Business with the U. S. General Services Administration
-SBA Small Business Standards
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